Best for
service providers and sellers making a clear offer for acceptance.
Free browser-local document tool
Free Quote Template & Generator
Present scoped pricing and terms for customer acceptance. Edit and review the document on this device, then print or save a PDF. No account required.
How to use this tool
Create a clear quote
Present scoped pricing and terms for customer acceptance. Start with a blank document or load the local sample, check the preview, then print or save a PDF. Download a JSON backup separately when you want to restore an editable draft.
Create a custom quotation in your browser: state the scope, fix the price, list what is excluded, and set the acceptance terms. This free quote generator renders a print-ready document as you type, with templates you can restyle without losing your content.
A quote presents a commercial offer for acceptance. Clear scope, exclusions, validity, and acceptance terms make it easier for both parties to understand the offer; whether an accepted quote is legally binding depends on its wording and applicable law.
What is this document?
This quote is a business document used when scope, pricing, exclusions, and acceptance terms need to be presented together. Present scoped pricing and terms for customer acceptance.
When to use it
Use it when scope, pricing, exclusions, and acceptance terms need to be presented together.
Use a different record when
a rough early cost expectation with unconfirmed assumptions.
1. Add the essentials
- Sender and recipient
- Document number and dates
- Accurate line items
- Valid Until
- Scope
2. Review before sharing
Use the live preview to check names, dates, amounts, layout, paper size, and the fields that matter for this document.
3. Keep a backup
Local browser storage is convenient, not a backup. Download a backup file when you need a portable copy, then store it somewhere you control.
Field-by-field check
- Business and recipient details: use the names and addresses that belong on the record.
- Quote Number: keep this reference unique and retain it with the related record.
- Line items: check the description, quantity, rate, tax mode, and tax rate before printing.
- Valid Until: complete this document-specific field when it applies.
- Scope: complete this document-specific field when it applies.
A practical quote example
A repair business quotes a fixed service price, travel exclusion, and acceptance contact before scheduling work.
Start from a completed local example
Select Load Sample in the editor to populate a completed example for this tool. Review it against your own record, then use Export to print or save a PDF. Choose a JSON backup separately to preserve an editable Formnivo draft.
How the next document differs
- Purchase Order: Procurement document sent to supplier to purchase items. Create it only when the next business event has actually occurred.
- Work Order: Scope, schedule, and details for field service technicians. Create it only when the next business event has actually occurred.
- Invoice: Request payment for completed goods or services. Create it only when the next business event has actually occurred.
- Vendor Quote Comparison: Side-by-side comparison sheet of supplier pricing. Create it only when the next business event has actually occurred.
Common mistakes to avoid
- Using this quote when it is not the right record. Use it when scope, pricing, exclusions, and acceptance terms need to be presented together.
- Printing before checking names, dates, currency, paper size, tax labels, and totals in the preview.
- Relying on browser storage as the only copy. Export a JSON backup before clearing site data or changing devices.
Official country-source notes
Requirements change by jurisdiction. Use the country selector in the editor, then verify applicable rules with the relevant authority before relying on this document.
Choose a country in the country registry to see only that jurisdiction's reviewed scope, official sources, and research limits. The full source register remains available for audits; unrelated country sources are intentionally not attached to this generator.
Is this quote generator free to use?
Yes - free with no account, no watermark, and no export limit. The editor runs locally in your browser, and your quotation data never leaves your device unless you choose to share the exported file.
What should a quotation include?
The scope of work or goods, a fixed itemised price, exclusions and conditions, how long the quote remains valid, acceptance instructions, and both parties' details. Each of these has a dedicated place in the generator.
Can I make a custom quotation with my own branding?
Yes. Add your logo, choose from the template library, and adjust colours, fonts, and layout density in the Design tab. Every label on the document - even column headings - can be edited to match how your business writes.
What is the difference between a quote and an estimate?
A quote is a clearer offer prepared for acceptance; an estimate is an early approximation that may change. Use a quote when scope and price are sufficiently defined, and an estimate when you are still setting expectations. Applicable law and the document's terms determine legal effect.
How do I convert a quote into an invoice?
After the customer accepts, the workspace can carry the quote into an invoice with the quote number preserved as a reference. That keeps the paper trail connected: offer, invoice, and payment receipt each stay their own document.
How long should a quotation stay valid?
Choose a period that reflects how quickly your labour, stock, freight, or supplier costs can change. Whatever period you choose, state it on the quote so the deadline is part of the written offer rather than a verbal side note.
Does this tool make a document legally or tax compliant?
No. It helps you prepare a clear document, but requirements vary by jurisdiction and situation. Check the relevant authority and a qualified adviser when compliance matters.
Where does my document data go?
The editor works locally in your browser. Read the privacy notice and how local-first document handling works before relying on a document.